Employment Opportunity: Prince of Wales Campus

The Finance Department is seeking a highly skilled, service-oriented individual for the position of Senior Purchasing Officer. The successful candidate will provide timely and accurate services and perform the following duties:

• Maintain processes and procedures within the department emphasizing quality and efficiency and
  implementing improvements.
• Manage all day to day purchasing activities with a high level of autonomy.
• Champion the transition from paper-based purchasing processes to digital systems.
• Identify and opportunities to implement technology that enhances efficiency and reduces manual tasks.
• Collaborate with internal teams to ensure smooth integration of technology into purchasing workflows.
• Responsible for insurance coverage and annual registration of College vehicles.
• Responsible for online orders (Canadian and International) and credit card purchases.
• Reconcile and provide supporting documents for Visa and AMEX monthly statements.
• Administer brokerage duties and import transactions.
• Prepare tender/request for quotation documents, record tender results, select approved vendor, and
  award contracts to approved vendors.
• Investigate and approve new supplies regarding service, quality, and reliability.
• Maintain vendor accounts for all vehicle rentals (insurance, charges, and rates).
• Receive purchase requisitions, check for accuracy, and purchase supplies from requisitions.
• Source and negotiate prices on equipment, goods, and services.
• Enter and approve purchase orders, follow up on delivery and communicate any substitution
  products to departments with options for alternative products.
• Verify purchase order prices to invoice prices and investigate any discrepancies.
• Provide training, guidance, and assistance to staff on purchasing policies and procedures and new systems.
• Monitor and review work of the Purchasing Buyer.
• Represent Holland College on Interuniversity Services Inc. (ISI) Supply Management Committee.

• Post-secondary diploma/certificate in Accounting or Business with five years progressive related purchasing experience in a fast-paced environment.
• Knowledge of commodity tax laws and regulations as well as knowledge of Customs and CBSA guidelines.
• Experience with Microsoft Office with strong skills in Excel.
• Excellent customer service skills, including initiative, problem solving and follow through.
• The ability to work well independently and with others while meeting regular and unplanned deadlines
• Experience using Oracle Financials would be an asset.
• Membership in Purchasing Management Association of Canada (PMAC) is preferred.
• Achieved or working toward Certified Purchasing Professional (CPP) designation is also preferred.