Employment Opportunity: Prince of Wales Campus

DUTIES AND RESPONSIBILITIES

• Collaborate with the Program Manager and clinical coordinators to support clinical operations.
• Collect, track, and maintain student clinical documentation and coordinate required training and system access.
• Assist with preceptorship organization, including scheduling, preparing packages, and distributing finalized schedules.
• Maintain and organize course materials and documentation through Microsoft Teams.
• Coordinate hiring processes, including preparing Appointment Authorizations and ensuring alignment with budget and contract terms.
• Support onboarding by distributing, collecting, and processing HR documentation, coordinating orientation meetings, and providing timesheet guidance.
• Schedule and coordinate lab assistants and clinical staff, monitor hours, and manage timesheet submissions.
• Maintain ongoing communication and provide support to staff regarding scheduling and HR-related matters.
• Track and monitor Casual Salaries budgets, ensuring accuracy and compliance with approved allocations.
• Assist with budget forecasting, annual salary estimates, and resolving discrepancies with Finance.
• Support purchasing processes, including obtaining quotes and preparing requisitions.
• Maintain staff records, credentials, and departmental tracking spreadsheets.
• Coordinate meetings, including scheduling, agenda preparation, documentation, and minutes.
• Provide room scheduling software support to staff and review and approve booking requests.
• Manage office supplies and ensure maintenance of office equipment.
• Provide room scheduling software support to staff and review and approve booking requests.

QUALIFICATIONS

• Post-secondary diploma in business/office administration or an equivalent combination of education and experience coupled with one to two years related work experience
• Previous experience in an administrative or office environment.
• Strong computer skills and proficiency with modern office software and systems.
• Exceptional attention to detail and accuracy.
• Excellent time management and organizational skills.
• Demonstrated ability to prioritize tasks, meet deadlines, and multitask effectively.
• Strong communication and interpersonal skills.
• Basic accounting knowledge and budget awareness.
• Project management skills with the ability to coordinate multiple processes simultaneously.
• Experience working in an educational or healthcare setting is considered an asset.