Employment Opportunity: Prince of Wales Campus

Holland College is seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance Department. Key responsibilities include the following:

• Process supplier invoices and ensure timely and accurate payments using Oracle Financial's.
• Verify, match, and reconcile invoices with purchase orders and follow up on discrepancies.
• Maintain and update vendor records, including banking details for EFT (Electronic Funds Transfer) payments.
• Distribute invoices to departments for approval and proper coding.
• Investigate and resolve outstanding credits, invoice discrepancies, and NSF (Non-Sufficient Funds) account amounts.
• Review vendor statements, follow up on missing invoices, and ensure all records are up to date.
• Prepare and process payments on a weekly or as-needed basis.
• Maintain the accounts payable filing system and ensure accurate documentation.
• Provide support for financial audits by preparing necessary documentation.
• Assist in monitoring HST (Harmonized Sales Tax) coding and compliance with tax regulations.
• Offer support to other Finance staff during high-volume periods.
• Respond to inquiries from vendors and college staff regarding payments and invoices.
• Other duties as required.

• Post-secondary diploma or certificate in accounting or business, with one year of recent related experience in a fast-paced financial environment. An equivalent combination of education and recent related experience may be considered.
• Knowledge of HST regulations and their application to invoices and expense claims.
• Proficiency in Microsoft Office, including strong experience with Excel.
• Demonstrated ability to provide excellent customer service skills.
• Strong organizational skills and document management skills to ensure accurate financial record-keeping.
• Ability to adapt to changing priorities and successfully meet deadlines.
• Experience with Oracle Financial's and knowledge of Holland College policies and procedures related to purchasing and accounts payable are assets.