Employment Opportunity: Prince of Wales Campus/Tourism & Culinary Centre

We are seeking a highly motivated and professional Executive Assistant to provide confidential, high-level administrative support to the Vice President of Academic and Applied Research and the Executive Director of Programs.  Duties will include:

• Provide high-level administrative support to the VP and Executive Director, including calendar management, meeting coordination, and correspondence handling.
• Prepare, proofread, and format confidential reports, briefing notes, presentations, and internal communications.
• Coordinate and organize meetings, events, and committees, including preparing agendas, recording minutes, and tracking action items.
• Act as a liaison between senior leadership and internal/external stakeholders, ensuring effective and timely communication.
• Assist in the preparation and tracking of budgets, expense reports, and procurement activities.
• Maintain and organize electronic and paper filing systems, ensuring easy retrieval and confidentiality of sensitive information.
• Monitor timelines and follow up on key initiatives, projects, and deliverables to ensure deadlines are met.
• Support the development and implementation of academic and operational initiatives across various programs.
• Conduct research and gather information to support decision-making and policy development.
• Manage special projects and other duties as assigned in a fast-paced, evolving environment.

• Post-secondary diploma in office administration, business administration, or a related field; an equivalent combination of education and experience may be considered.
• Minimum of 3–5 years of recent related administrative or office management experience.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and reports with accuracy and attention to detail.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort working with online collaboration tools (e.g., MS Teams, SharePoint, Zoom).
• Proven interpersonal skills with the ability to build positive working relationships with internal and external stakeholders.
• Strong critical thinking and problem-solving abilities, with a proactive and resourceful approach to supporting leadership.
• Experience preparing meeting agendas, recording minutes, and tracking follow-ups across multiple projects or committees.