Covid-19 On Site Procedures

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Holland College Ease-Back Plan Phase 3

As part of the Covid-19 Phase 3 Ease-Back Plan all exterior doors will be locked at all times and will only be accessible via controlled access to approved students, employees, and individuals using the Holl Pass proximity card system. This is to allow for improved contact tracing and to assist in limiting density on our campus locations.How to obtain OR activate a Holl Pass

FOR STUDENTS

Each student who requires building (Holl Pass) access to a Holland College facility must: be a registered student if not a registered student or current employee the individual's request must be approved in writing by a relevant college director or vice president.

If you are a current student AND currently have a Holl Pass or active key fob prior to March 13, 2020:

Holl Pass card - Email hollpassphoto@hollandcollege.com and acknowledge that you have reviewed the COVID-19 Ease-Back Plan Phase 3 (R2) Orientation, and provide the 10-digit number on the upper left corner of the back of your card.

Key Fob – E-mail hollpassphoto@hollandcollege.com and acknowledge that you have reviewed the COVID-19 Ease-Back Plan Phase 3 Orientation (see attached), and provide the number on the fob if visible. Indicate in e-mail if the number is not visible for further assistance.

You will receive an email when your card or fob has been programmed and ready for use.   You will not need to stop by the Holl Pass office for this activation to occur.
 
If you are a current student and do NOT have a Holl Pass:

Take a current and clear photo of yourself (in colour, jpg format, white, smooth background, centered, show a front view of face, cropped like a passport, show open and visible eyes, wear prescription glasses if you normally do so).  No filters hats, sunglasses, shadows, or other visible people or objects in the photo.

Email hollpassphoto@hollandcollege.com using your student ID number as the subject line, and include the following information:

• full name
• student ID number
• program
• campus
• contact phone number & email address

Attach your photo and acknowledge that you have reviewed the COVID-19 Ease-Back Plan Phase 3 (R2) Orientation.

Individuals will receive an email confirming the submission, and one advising that the Holl Pass card is available for pick up.

FOR EMPLOYEES

If you had a Holl Pass or active key fob prior to March 13, 2020:

Holl Pass card - Email hollpassphoto@hollandcollege.com and acknowledge that you have reviewed the COVID-19 Ease-Back Plan Phase 3 Orientation, and provide the 10-digit number on the upper left corner of the back of your card.

Key Fob – E-mail hollpassphoto@hollandcollege.com and acknowledge that you have reviewed the COVID-19 Ease-Back Plan Phase 3 (R2) Orientation, and provide the number on the fob if visible. Indicate in e-mail if the number is not visible for further assistance.

You will receive an email when your card or fob has been programmed and ready for use.   You will not need to stop by the Holl Pass office for this activation to occur.

If you do not have a Holl Pass:

Email hollpassphoto@hollandcollege.com, and include the following information:

• full name 
• position
• program or department
• campus
• contact phone number & email address
• expiration date (if applicable)

Attach your photo and acknowledge that you have reviewed the COVID-19 Ease-Back Plan Phase 3 Orientation.

NOTE: If an employee may be working alone, a Working Alone Plan must be completed and submitted to their Supervisor.  This does not need to be submitted to the Holl Pass team.

In keeping with Holland College's safety practices and social distancing guidelines, Samuel’s Campus store, in the Charlottetown Center, is working on creating safety practices for all of our student, staff and faculty intake for the fall of 2020. We are currently closed to the public, but want you to know we have implemented a number of processes to ensure you feel safe when shopping with us. We will launch our new e-commerce website soon.

COVID-19 Safety Practices for Back to School Fall 2020

Samuel’s Campus Store will re-open to customers. Please note that store operations are subject to change based on the directive from Holland College and the Chief Public Health Officer. 

• Online and email orders will be accepted
• We will observe Covid-19 regulations and will adhere to all physical distancing protocols, which include limiting the number of customers allowed in the store at one time. We will begin with a maximum of five customers in the store at one time, subject to change according to direction from public health officials.
• 2 metre (6 ft.) physical distancing reminders will be posted on the floor.
• A Plexiglass barrier will be in place at the sales counter.
• The sales counter and debit machine will be cleaned after each transaction.
• Hand sanitizer stations are located at the entrance and the sales counter.
• Cash, debit, and credit cards will be accepted.
• The changing room will not be available.
• Bring a re-usable bag if you have one. You will be required to pack your purchases yourself.
• If you don't have a re-usable bag, you may purchase on for $1.
• Returns will be put in storage for 48 hours.

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Chartwells

Chartwells has established several safe processes to ensure the students and staff at Holland College can still enjoy a safe dining experience at our food service locations. In September, the only food service location open will be the Credit Union Café in the Charlottetown Centre on the Prince of Wales Campus. The cafés in the Centre for Community Engagement and the Centre for Applied Science and Technology are closed until further notice.

• In accordance with physical distancing guidelines, only five people will be allowed in the servery at a time. If there are five people in the servery when you arrive please wait for a person to leave before you enter.
• 2 metre (6 ft.) physical distancing markers are in place at the entrance to the servery.
• Please put on a mask before entering the servery.
• Using hand sanitizer before entering the servery to mandatory.
• There will be one entrance and one exit to the servery. Please follow the signage.
• There will be no self-serve food items. Pizza and soup will be served from the service line.
• Menu offerings will be mostly grab and go in order to get people through the servery in a timely manner.
• All food items in the servery will be wrapped, so that customers can take an item without using utensils that multiple people may touch.
• High touch point such as door handles and coffee dispensers will be disinfected every 45 minutes.
• Eating utensils will be handed out at the service counter.
• We encourage payment by credit card, debit card, and Hall Pass.
• Please do not move chairs in the dining area, they have been placed to ensure physical distancing.
• Our food service team is here to serve you as safely as possible:
  • All staff have taken our COVID-19 safety training. 
  • All staff will be wearing masks and gloves.
  • We will serve you from behind Plexiglass.
  • We have heightened our sanitizing and disinfecting procedures.
  • All staff will do daily health assessments.

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Library Services

• One-on-one virtual sessions are available with library staff.
• The stacks will be blocked off, a staff member will retrieve requested materials.
• You can book group rooms for two people at a tme by coming to the library desk.
• The library will have arrows on the floor and Plexiglass at the library desk.
• There will be fewer public computers and less seating throughout the library.